Robert Reinhardt

Minutes of the First Official Meeting of the Board of Directors
Date: Friday, August 29, 2025
Time: 7:10 PM to 7:27 PM
Location: Virtual, Zoom
Recording: The meeting was recorded for transcription.

I. Call to Order

The meeting was called to order at 7:10 PM by Robert Reinhardt, President and Executive Director.

II. Roll Call

Roll call was conducted by Secretary, Katelyn Ivkovic. The following directors were present and confirmed:

• Robert Reinhardt, Director, President, Executive Director
• Katelyn Ivkovic, Director, Secretary
• Gerardo “Alex” Ponce, Director, Treasurer
• Jordan “Willow” Wigginton, Director, Advisory
• Patricia Jackson, Director, Advisory

A quorum was established.

III. Approval of the Agenda

• Motion: Patricia Jackson moved to approve the agenda as presented.
• Second: Jordan Wigginton.
• Vote: Ayes, no objections. Motion carried.

IV. Board Appointments

The following appointments were confirmed:

• Robert Reinhardt, Director, President, Executive Director
• Katelyn Ivkovic, Director, Secretary
• Gerardo “Alex” Ponce, Director, Treasurer
• Jordan “Willow” Wigginton, Director, Advisory
• Patricia Jackson, Director, Advisory
• Motion: Patricia Jackson moved to approve the appointments.
• Second: Jordan Wigginton.
• Vote: Ayes, no objections. Motion carried.

V. Banking Resolution

A resolution to authorize opening a bank account in the name of The Reinhardt Initiative Non-Profit Corporation, with signing authority granted to Robert Reinhardt and Gerardo Ponce, was presented for approval.

• Motion: Jordan Wigginton.
• Second: Patricia Jackson.
• Vote record:
  • Aye, Katelyn Ivkovic
  • Aye, Jordan Wigginton
  • Aye, Patricia Jackson
  • Abstain, Robert Reinhardt (verbally called “Abstain”)
  • No vote cast, Gerardo Ponce (remained silent)

With three votes in favor, one abstention, and one non-vote, the motion carried by majority approval.

Follow up: The Board will evaluate and select the financial institution that best fits organizational needs. Potential conflicts of interest will be screened before selection.

VI. Adoption of Bylaws

The bylaws were adopted with the following modification:

• Section 3.2, Number and Titles will be updated to reflect current titles and assignments for each director as listed in Section IV.
• Motion: Patricia Jackson moved to adopt the bylaws with the stated modification to Section 3.2.
• Second: Jordan Wigginton.
• Vote: Ayes, no objections. Motion carried.

VII. Restated Articles of Incorporation

The Restated Articles of Incorporation were reviewed with two changes:

1. Update Article 7 to change the number of directors from four to five.
2. Add Patricia Jackson’s address under Article 7.

• Motion: Jordan Wigginton.
• Second: Patricia Jackson.
• Third noted: Katelyn Ivkovic.
• Vote: Unanimous approval. Motion carried.

VIII. Next Steps and Assignments

• Robert Reinhardt to update Section 3.2 of the bylaws and circulate the revised document for review.
• Robert Reinhardt to update Article 7 in the Restated Articles and file the Restated Articles of Incorporation with the State of Florida.
• Robert Reinhardt and Gerardo Ponce to research and recommend a financial institution for the nonprofit’s bank account, with a conflict of interest check.

IX. Adjournment

There being no further business, the meeting was adjourned at 7:27 PM.